The Current Committee

  Court Bookings

You do not have to book a court before going to play but if you want to be sure of having a court, then you may want to do so and will take precedence over those who have not booked.  Any of the three courts may be booked, by members or non-members, by telephoning Shirley Jenkins on 01367 252623.  Shirley has all club sessions, coaching sessions and match times pre-booked.  Any re-arranged match times need to be given to Shirley.  If non-members book either of courts 2 or 3, then they borrow a key from Shirley who will inform me of visitors’ names. 

Visitors

If a member brings a visitor to play on our courts, then the member needs to let me know the date of the visit and the name of the visitor(s).  The fee is £2 for an adult visitor and £1 for a junior visitor.  The club uses the LTA insurance which states that visitors will only be insured for 6 visits.  This means that we cannot allow a person to play more than six times per year without joining the club, as we would not be insured if that person injured anyone.  Non-members playing on the open court 1 are insured by the council and the 6 visit rule does not apply.  The charge is then £4 per hour for the court.  These £4 fees are put through the council office letterbox.  I am proposing to supply envelopes for members to complete and enclose their fees.  These should be given to Gay or Maureen, who will keep a record of visits

                 The Constitution

1.         The Club shall be known as the Lechlade Tennis Club, with the aims and objectives of promoting the enjoyment of tennis by playing among club members and other local clubs and for the encouragement of tennis in general.

2.         The Club shall be affiliated to the Lawn Tennis Association and play should be in accordance with the rules and regulations of that association.

3.         The Club shall be controlled by a committee consisting of Chairman, Secretary, Treasurer and Club Captain/Match Secretary (the Officers of the club), plus a Social Secretary and at least three other members, one of whom may be a junior member or representative of the junior section of the Club.  A quorum shall consist of four members including one of the Officers. Committee members shall be elected at an Annual General Meeting and shall hold office for one year, but may be re-elected. The committee shall be represented on the Trustees of the Lechlade Memorial Hall & Recreation Charity.

4.         In an emergency, any two of the Officers may take effective action. Such action shall be reported to the Committee as soon as possible.

5.         The Committee shall meet at least four times per year in addition to an Annual General Meeting and minutes of such meetings shall be recorded.

6.          Extraordinary General Meetings may be called by the Committee or by any eight members of the Club, provided due notice of not less than two weeks is given.

7.         Full membership of the Club may be granted to anyone aged 18 or over. Junior membership may be granted to those under the age of 18. At the discretion of the committee, junior members may be elected to full membership. In the event of a need for limitation of membership, preference would be given to residents of Lechlade. The Committee has the right to refuse or withdraw membership at its discretion.

8.         The playing year shall normally be from 1st April to 31^st March or as negotiated with the Trustees of the Lechlade Memorial Hall & Recreation Charity.  The accounts of the Club are to be prepared for presentation on the last day of February.

An Annual General Meeting shall be held in February and at least two weeks notice shall be given. 

9.         The subscription shall be decided at the Annual General Meeting and should be paid by 30^th April.  Failure to pay by this date may result in a penalty payment.

10.       Guestsand prospective members may play for a maximum of three sessions in a season at a cost per session to be decided at theAnnual General Meeting with any subsequent membership subscriptionbeing adjusted accordingly. The conduct of the guest and the paymentof the guest fee shall be the responsibility of the inviting member.

11.       Non- playing members are accepted at an annual subscription to be decided at an AGM.

12.       The Club shall play on the courts rented from the Trustees of the Lechlade Memorial Hall & Recreation Charity and shall have use of the pavilion. It is the duty of all Club members to take all reasonable care in maintaining both courts and pavilion in a neat and tidy condition. Members may be asked, from time to time, to help in the maintenance of the courts and pavilion.

13.       The Club shall provide suitable balls for official club play.

14.       Players mustwear suitable non-markingtennis shoes and they are also requested to wear proper tennis kit.

15.       Players must leave the courts after playing eight games if there are other members waiting for a game.